The “Pick Lists” page provides a way to establish and maintain consistent terminology throughout the case record to improve the integrity of the data collected and to make it easier to review statistics about center activities. To access the Pick List page, select “Pick Lists” from the “Administration” drop-down menu on the left side of t NCAtrak.
Figure 1. “Pick Lists” in the Administration menu
Where in the System are Pick Lists Used?
The table below identifies each pick list and where it is used in the system.
| Pick List Category | Pick Lists Included in the Category | Where in the system are they used? |
| CPS Tab | • Abuse Type • Court Hearing Type • Court Outcome • Disposition Type | CPS Tab |
| Forensic Interview Tab | • Location • Disclosed Abuse • Session Type • Media Type | Forensic Interview Tab |
| General Tab | • Case Closed Reason • Outside Referral Sources | Outside referral sources are documented on the CPS, LE, FI, Medical, MH, VA, and Prosecution tabs. Entries made in these tabs display on the General Tab so the team working the case can be aware of referrals that have been made. |
| Law Enforcement Tab | Arrest Type | The charges pick list displays in the LE tab but you will set it up in the Prosecution category. See below. |
| MDT | • Meeting Location • Meeting Type • Recommendation | These fields are used on the MDT meeting section accessed through the NCAtrak menu, and in the MDT tab on the case record. |
| Medical Tab | • Case Med Funding Source • Case Med Session Type • Media Type • Case Med Session Location • Test/Evaluation (obsolete) | Medical Tab |
| Mental Health Tab | • Funding Source Type • Session Type • Therapy End Reason • Location | Mental Health Tab |
People Tab | • Education Level • Household Income • Race • Language • Marital Status • Relationship to Victim • Religion • VOCA Classification | These Pick Lists are used in New Cases, People Tab, Biography, and a few are on the Add Names feature. |
| Prosecution Tab | • Charge • Charge Disposition • Court Activity Type • Court Name • Incarceration Type • Judge • Supervision Type | Charges are used in the LE Tab and Prosecution Tab. |
| Presenting Tab | • Alleged Maltreatment • Other Direct Services • Source of Information • Incident Location Type • Other Indirect Services | These pick lists are used in New Cases and the Presenting Tab. |
| Victim Advocacy Tab | • Service Type • Victim Compensation Claim Status • Victim Compensation State Claim Representative | Victim Advocacy Tab |
Where is my Custom Field Pick List or Checkbox List?
Your custom field is designed in the Data Entry Fields page by your CAC to be used in a specific case tab. Locate that case tab in the category pick list. Select your data field from the pick list drop down list.
View Pick List Items
Select the Category you want to view from the dropdown list. Click on the “Select the Pick List” dropdown list and choose the pick list you want to view. A table will display which contains the Pick List Terms currently available in this pick list.
Figure 2. “Select a Category” and “Select the Pick List” dropdown lists
Add an Item to a Pick List
Once you select the pick list you want to modify, a table will display which contains the Pick List Terms currently available in this pick list. Click on the “Add new record” button.
Figure 3. “Add new record” button
A new editable row will be available at the top of the list. Enter the pick list term you want to add to the selected pick list and click on the “Update” button to save it. Alternatively, click on “Cancel” if you do not wish to add a new term. The new term will appear at the bottom of the list.
Figure 4. “Pick List Terms” text box and “Update” button
IMPORTANT: There are some fields in the different case tabs that you will have to classify under a specific NCA term. This is how it will be classified for the NCA statistical report.
Figure 5. NCA Outcomes
Edit/Remove an Item in a Pick List
Select the Category you want from the dropdown list. Click the “Select the Pick List” dropdown list and choose the pick list you want to modify. A table will display which contains the Pick List Terms currently available in this pick list. Click “Edit” in the row containing the term you want to edit.
Figure 6. “Edit” button
The selected item will become editable and you can change its name. To remove the item from the pick list, tick on the “Removed” checkbox in the same row as the term. Once checked the term will not appear on the pick list. Click “Save” to save your changes or click “Cancel” to cancel the change.
Figure 7. “Removed” checkbox
Change the Order of Items in a Pick list
Click the up and down arrows beside a pick list term/item under the “Sort Order” column to change its position in the list. The pick list terms/items will move up or down in the table as selected. The changed order is saved automatically. Alternatively, any pick list can be sorted alphabetically by clicking the “Resort Alphabetically” button.
Figure 8. “Resort Alphabetically” button and “Sort Order” column arrows