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The Law Enforcement (LE) tab provides designated team members with the ability to add, edit, delete, and view information about the Law Enforcement activities for a particular CAC case.

The information is separated into the following sections: “Referral”, “LE Investigation”, “Outcomes of the Investigation”, “Outside Referrals” and “Additional Points of Contact”.

The Save and Cancel buttons for the tab are located in the header above the active page. You must select “Save” to save information entered into each section to the case record.

NOTE: Users with “View” privileges can view the information on the page, however, text boxes and pick list options are disabled.

Referral

The “Referral” section is used to record the agency and personnel who referred the case to LE and the date referred.

STEP 1: Enter Date

Start by entering the date the referral is made in the “Date” field.

Figure 1. Referral Date Field

STEP 2: Enter the Referring Agency

Select the agency that made the referral from the “Referral Source” dropdown list.

Figure 2. Referral Source Field

To add a new Agency, click on the “Add” button next to the Referral Source field.

Figure 3. Referral Source “Add” Button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Referral section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 4. “New Agency” Details

STEP 3: Enter the Individual Making the Referral

Next, select the individual who made the referral from the “Person” dropdown list.

Figure 5. Person Making the Referral

To add a new Person, click on the “Add” button next to the Person field.

Figure 6. Add New Person

A “New Personnel” dialog box will appear with a list of existing individuals associated with the agency. Check to make sure the person you want to add is not in the list. If they are on the list, click Cancel to return to the Referral section and select them from the Person dropdown box. If the individual does not appear in the list, enter the individual’s name, credentials, job title, email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 7. Adding New Person Data Fields

LE Investigation

The LE Investigation section is used to record key information about who conducted the LE investigation and when.

STEP 1: Enter the LE Case Number

Enter the “Case Number” LE has assigned to their investigation.

Figure 8. LE Case Number

STEP 2: Enter the LE Agency

Enter the LE agency and personnel.

Figure 9. LE Agency and Person

To add a new LE Agency, click on the “Add” button next to the Agency.

Figure 10. LE Agency “Add” button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Referral section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 8. New Agency Detail Fields

To add a new Person, click on the “Add” button next to the Person field.

Figure 9. New Person “Add” button

A “New Personnel” dialog box will appear with a list of existing individuals associated with the agency. Check to make sure the person you want to add is not in the list. If they are on the list, click Cancel to return to the Referral section and select them from the Person dropdown box. If the individual does not appear in the list, enter the individual’s name, credentials, job title, email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 10. New Person Detail Fields

STEP 3: Enter the Dates the LE Case is Opened and Closed

Enter the date the LE investigation was opened in the “Date Opened” field and the date the LE investigation was closed in the “Date Closed” field.

Figure 11. LE Investigation Date Fields

NOTE: The “Date Closed” field is used to tabulate statistics for the NCA Statistics Report.

STEP 4: Indicate if Case is Ready for MDT Review

Check this box to indicate that the LE process has proceeded to the point that the case is ready for a team review.

Figure 12. Ready for MDT Review Checkbox

STEP 5: Custom Fields

Enter information into any custom fields your CAC has added to the LE Investigation section. You will find these under the “Date Closed” field.

There are up to 2 custom fields available for use by each CAC. When not in use, they are hidden.

Outcomes of Investigation

The Outcomes of the Investigation Section is used to record information about charges filed in the case.

STEP 1: Indicate if Charges Were Filed

Select the appropriate radio button to indicate if charges were filed: “Yes,” “No” or “N/A.”

Figure 13. Charges Filed Fields

STEP 2: Add a New Charge

Click on the “Add New Charge” button.

Figure 14. “Add New Charge” button

A dialog box will come up for you where you can enter more information about the charge.

Figure 15. Charge Detail Fields

Select the “Alleged Offender” from the dropdown list. This list comes from the people entered in the People tab who is set as the Alleged Offender in the case. If there are none, the dropdown list for this field will show no data.

Next, select the type of “Charge”. Note that this comes from a pick list from the Prosecution tab that is customizable for your CAC.

Enter the “Date Charged” either by using the calendar to select a date or by entering the date in MM/DD/YYYY format.

Choose the “Arrest Type” from the dropdown list and select one.

Click on the “Update” button to add the record or “Cancel” to forego creating the record.

STEP 3: Edit or Delete a Charge

To make changes to a record of a charge, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the list.

To delete a record, click on the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?”. Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 16. “Edit” and “Delete” buttons

Outside Referrals

The outside referrals table provides CACs the ability to keep additional information about services a child/family might need that are outside of the scope of services provided by the CAC or the MDT.

STEP 1: Add an Outside Referral

Click on the “Add New Referral” button and a dialog box will appear.

Figure 17. “Add New Referral” button

Enter the date of the referral in the “Date” field either by using the calendar to select a date or typing in the date in MM/DD/YYYY format. Select the agency the referral was made to in the “Referred To” dropdown list and enter any comments, if applicable, in the “Comment” box.

Figure 18. Add Referral Information

Click “Update” to add the referral or “Cancel” to forego adding the referral.

STEP 2: Edit or Delete an Outside Referral

To make changes to a referral record, click on the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the list.

To delete a record, click on the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 19. “Edit” and “Delete” buttons

Additional Points of Contact

The Additional Points of Contact is a table that provides a place to note information about people that are significant to the investigation.

STEP 1: Add a New Point of Contact

Click on the “Add a New Point of Contact” button and a dialog box will appear.

Figure 20. “Add a New Point of Contact” button

Enter information into the “Agency”, “Name”, “Phone” and “Email” fields.

Figure 21. New Point of Contact Data Fields

Click on the “Update” button to add the contact or “Cancel” to forego adding the contact.

NOTE: All of the fields in the table are text fields and all are optional. To enter the phone number, you can enter 7 or 10 consecutive numbers and the system will format the number like this: (xxx) xxx-xxxx. To add an extension, enter an “x” immediately after the last number and then up to a 4-digit extension.

STEP 2: Edit or Delete a Point of Contact

To make changes to a point of contact record, select the “Edit” button next to the record in the table.

Once changes are made, select “Update” to save your changes and return to the list.

To delete a record, select the “Delete” button. A pop up box will ask, “Are you sure you want to delete this record?” Select “OK” to delete or “Cancel” to forego deleting the record.

Figure 22. “Edit” and “Delete” buttons

Document Upload

To upload documents related to the information entered on the LE Tab, scroll down to the “Document Upload” section and click on the “Select files” button.

Refer to the “Document Upload” help file for details on uploading and managing documents.

NOTE: NCA does not recommend the storage of evidentiary documents as part of this case record. Any copies of evidentiary materials should be retained by the appropriate law enforcement and prosecution partners.