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The Multidisciplinary Team (MDT) tab provides designated team members with a summary of the case investigation, and access to records of each case review the team has conducted for the case.

The information is separated into the following sections: “Referral,” “MDT Coordinator” “Investigation Summary”, “MDT Meeting Results” and the “Document Upload”.

The Save and Cancel buttons for the tab are located in the header above the active page. You must select “Save” to save information entered into each section to the case record.

NOTE: Users with “View” privileges can only view the information on the page, however, text boxes and pick list options are disabled.

The MDT tab is divided into the following sections:

Referral

The “Referral” section is used to record which agency and personnel requested the MDT case review.

STEP 1: Enter Date

Start by entering the date the case was first identified as one that the MDT will review in the “Date” field.

Figure 1. “Date” field in the Referral section

STEP 2: Enter the Referral Source

Select the agency and person that identified this case as one that the team will review.

NOTE: Some CACs review all cases so the agency that referred the case to the CAC for the forensic interview and other services is the agency that is identified here. Some CACs only review cases that meet certain criteria, for example, they may only review cases where the alleged victim discloses abuse during the forensic interview. In this case, the agency is the agency/person who conducted the interview.

Select the agency that made the referral from the “Referral Source” drop down list. To add a new Agency, click on the “Add” button next to the Referral Source field.

Figure 2. “Referral Source” field and “Add” new agency button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Incoming Referral section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 3. “New Agency” dialog box

STEP 3: Enter the Individual Making the Referral

Next, select the individual who made the referral from the “Person” drop down list. To add a new Person, click on the “Add” button next to the Person field.

Figure 4. “Person” field and “Add” new person button

A “New Person” box will appear with a list of existing individuals associated with the agency at the top. Check to make sure the person you want to add is not in the list. If they are on the list, click Cancel to return to the Referral section and select them from the Person dropdown list. If the individual does not appear in the list, enter the individual’s name, credentials, job title, email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 5. “New Person” box

MDT Coordinator

The MDT Coordinator section provides a place to record key information about who coordinated the case review(s) for this case and the types of reviews applicable to this case.

STEP1: Enter the MDT Coordinator Agency

Enter the agency and person coordinating the MDT review for the case. To add a new Agency, click on the “Add” button next to the “Agency” field.

Figure 6. “Agency” field and “Add” new agency button

A “New Agency” dialog box will appear with a list of existing agencies at the top. Check to make sure the agency you want to add is not in the list. If it is on the list, select it there and return to the Incoming Referral section. If it is not on the list, enter the agency name, address and phone number in the open fields. Click “Save” to add the new agency or “Cancel” to forego adding a new agency.

Figure 7. “New Agency” dialog box

STEP 3: Enter the Individual Serving as the MDT Coordinator

Select the “Person” coordinating the MDT Meeting from the Person pick list. To add a new Person, click on the “Add” button next to the Person field.

Figure 8. “Person” field and “Add” new person button

A “New Person” box will appear with a list of existing individuals associated with the agency. Check to make sure the person you want to add is not in the list. If they are on the list, click cancel to return the Incoming Referral section and select them from the Person drop down box. If the individual does not appear in the list, enter the individual’s name, credentials, job title,

email address and phone number, if known. First and last names are required. Click “Save” to add the new person or “Cancel” to forego adding a new person.

Figure 9. “New Person” box

STEP 4: Select MDT Meeting Type(s)

Select the check boxes next to the meeting types applicable to the case.

Figure 10. MDT Meeting Types check boxes

The CAC will create a list of meeting types based on the different meetings scheduled for review of cases. Some have more than one multi-disciplinary team so they will have a list that names each team. Others conduct case review meetings for different reasons (other than the full MDT case review) such as peer review, clinical review, etc.

STEP 5: Indicate if Case is Ready for MDT Review

Check this box to indicate that the MDT process has proceeded to the point that the case is ready for a team review.

Figure 11. Ready for MDT Review check box

Investigation Summary

The Investigation Summary table provides team members with a quick view of the case activities and outcomes. It is similar to the Case Tracking Table in the General Tab however this table includes more results. The results are automatically displayed from information entered in the Case Tabs.

Figure 12. Investigation Summary table

The entries in the table are automatically displayed from information entered in the Case tabs. Each time you access the MDT tab, the system will search for the most current activity and display the details shown in the table below.

NOTE: The MH row may not display at all if the CAC is hiding the MH data to address local privacy laws and/or accepted procedures. For more information about this setting, see the “ CAC/MDT Setup” help file.

Add the Case to the MDT Roster

Below the Investigation Summary Table, locate the “Review this case at MDT Meeting on” field.

STEP 1: Select Meeting Date

Select a date from the list of MDT meeting dates that are already scheduled/set for your CAC. This will add the case to the selected MDT Meeting Agenda and add a new section to the “MDT Meeting Results” table located directly below.

Click the “Save” button in the header. The meeting will display in the Meeting Results area. No data will be entered until the meeting time.

Figure 13. “Review this case at MDT Meeting on” field

STEP 2: Add a Meeting Date

If the date you desire is not in the list, click “Add” and a dialog box will appear so you can enter the details about the new MDT Meeting you want to add.

Figure 14. “Add” new MDT meeting button

Enter the “Meeting Date” and “Meeting Time,” and select a “Meeting Location” and “Meeting Type” from the drop down lists.

Click “Save” to add the meeting or “Cancel” to forego adding a new meeting.

Figure 15. “Meeting Date,” “Meeting Time,” “Meeting Location,” and “Meeting Type.”

Click on the “Save” button in the header.

Figure 16. “Save” button

The meeting will display in the Meeting Results area. No data will be entered until the meeting time.

MDT Meeting Results

The MDT meeting results table provides a record of meeting notes from case reviews for the case. Scheduled and completed MDT reviews display here.

STEP 1: View MDT Meeting Results

Previous meeting results are viewable by simply scrolling through the entries.

Figure 17. MDT meeting results table

STEP 2: Enter/Edit MDT Meeting Results

Click “Edit” next to the MDT Meeting you wish to enter or edit results for.

Figure 18. “Edit” button on the MDT meeting results table

A dialog box will come up with fields for you to input the details about the meeting.

Edit the “Meeting Type”, “Date” and “Location” previously entered, if applicable.

Select the check boxes next to the names of “Attendees” who were present at the meeting.

Select the check boxes next to “Recommendations” made at the meeting.

Enter text into the “Comments” as needed.

Figure 18. MDT meeting details data fields

Below the “Comments” field, you will see custom fields for your center if you have any. You can have up to 5 custom fields in this section.

Click on the “Save” button to save your changes or “Cancel” to forego the changes.

While there is no specific question about MDT reviews on the NCA Statistical Report, the data fields highlighted in Red in the table below are used in combination with other data fields to calculate the response to the question about other services provided by the CAC.

Document Upload

To upload documents related to your MDT meetings or the MDT tab, go to the Document Upload section towards the bottom of the page.

Refer to the “Document Upload” help file for details on uploading and managing documents.

NOTE: NCA does not recommend the storage of evidentiary documents as part of this case record. Any copies of evidentiary materials should be retained by the appropriate law enforcement and prosecution partners.